What our Trip Leaders Do

Pre/Post Run Tasks


Schedule the trip:  Day/Time and Meeting Location

Provide Trip details to CFW Web Admin and Secretary for posting on the Website and Facebook

Determine Trail Conditions (this may include but is not limited to verifying maps, contacting local rangers and talking with folks who have run the trail recently)

Download/Print Trip Report Form from our website 

Download/Print Guest Liability Form from our website

Evaluate expected weather for day of the run


Return Trip Report Form to CFW V.P. at the next club meeting

Provide trip overview (with pictures, if possible) to CFW Web Admin and Secretary for posting to website and/or Facebook

Trip Day Tasks

Welcome Meeting

At meeting location, greet/welcome attendees

Check-in attendees (complete trip report form) and guests and do introductions

Ensure Guests have read and signed the Liability Form

Note any special needs of any attendees and verify the vehicles have proper equipment for the difficulty level of the trail

Before departure have a meeting to review the driving, trail and lunch plans

Discuss expected difficulty of trail including known obstacles and rig expectations for the trail

Insure that the Trip Leader and the tail gunner both have working radios

On the Trail

Monitor group to ensure we all 'stay the trail' and 'tread lightly'

Manage breakdowns or emergencies

Remember no one should be left behind or alone

Trip Participant Information

Trail Day

--Insure your rig is properly maintained before embarking, and properly equipped for the difficulty level of the trail

--Fill your gas tank before arriving at the trip meeting location

--Bring your lunch/snacks and non-alcoholic drinks.  Most of our trips with travel and trail time are 5+ hours so the trip leader will plan a lunch stop.   

--Follow the leader: stay a close but safe distance from the rig in front of you

--Monitor the rig behind you. Slow down or stop if they fall out of your view

--At hard turns, ensure the rig behind you follows the turn off

--Assist with breakdowns or emergencies

--Assist with obstacles or trail conditions

--Remember we all 'stay the trail' and 'tread lightly'

Be Prepared

Depending on difficulty, some trail runs may have additional requirements, but the following are the minimum requirements for any vehicle participating in a club sponsored trail run.

4-Wheel Drive: high clearance and low-range capability with proper seat belts and roll bar for soft top vehicles

Seat Belts: Seat Belts are required on all vehicles

Tow Hooks: Front and Rear tow points are required on all vehicles

Good Tires: All tires on the vehicle must have appropriate tread for both highway and trail use; vehicles with bald tires will not be allowed on trail runs

Spare Tire: A Full size spare of the proper size/bolt pattern is required on all vehicles

Repair/Recovery Kit:  Spare Tire (proper size and bolt pattern) , Hi Lift Jack/Lug Wrench, Tow Strap, Fire Extinguisher and and appropriate tools for making basically trail repairs on your rig should your vehicle breakdown or get damaged

Emergency Kit: Include things like extra food, water, First Aid, fire/warmth, maps, etc

Radio: While not mandatory, we encourage every rig to have a CB radio, installed or handheld, for communication on the trail

Air Compressor: While a few trails have places nearby to refill tires, more often than not an air-compressor (or Nitrox tank) is needed to refill tires before hitting the highway

Note: The S.O.P. Section of the By-Laws document provides a checklist of suggested items for your vehicle

Watch Your Spotter